Work: June 2004 Archives

Just like many people, sometimes my head bursts of all things I have to remember and to do. In fact, my short--term memory is terrible; I am able to tell you to do something and completely forget about it within 10 minutes. The reason for this is that I can be completely focussed on the action I am doing at the moment. I am aware of this problem, and have tried out many strategies to overcome this. How can I process the enormous amount of information I receive by e-mail, hear from colleagues and clients and read on the internet without getting drowned in it, so that I can actually get things done?

The answer for me lies in the last three words: for the last year I have been applying David Allen's methodology called Getting Things Done. This method looks a lot like the things I have been trying out before; only it is worked out a lot better. The basis is to process your inbox (which can be mail, paper, phone...) and fill your calendar and next action system. Combined with a weekly review, this system ensures that no action will slip out of your system, and you actually get things done.

Of course the whole thing is explained in more detail in the book by David Allen, but this scheme explains a lot.

In an international office like ours, the right tools are very important. My most important tool is the phone; I spend most of the day talking on the phone. All other important tools are electronic ones, as you can see from this screenshot (click for a larger version):

I e-mail a lot and use instant messaging through Trillian (MSN, AIM, ICQ, Yahoo and IRC in one application). But the handiest tool I have is the big image on the background: xearth for Windows. It shows me in a single screen which of our foreign contacts is awake. ;-)